About Workflow Conveyancing
Your All-in-One Conveyancing Solution
Workflow Conveyancing, StreamliningYour Property Process
In the complex, fast-paced, and highly regulated Australian conveyancing arena — balancing client management, team monitoring, and a pile of necessary administrative tasks can leave you feeling swamped. Accuracy, statutory compliance, and client satisfaction aren’t goals — they’re necessities.
Workflow Conveyancing is your lifeline.
We designed our purpose-built, all-in-one conveyancing solution to automate, optimise, and outsource your caseloads to Virtual Assistants (VAs) where necessary — allowing you to reclaim valuable time, focus on providing exceptional client service, and grow your practice.
Integrating seamlessly with Smokeball and triConvey project management software, it reduces overheads, increases accuracy, and heightens efficiency. Tailored to the strict demands of Australian legislation, Workflow Conveyancing is available in two formats — offering cost-effective options that are relevant to your practice requirements.
Learn More About Workflow Conveyancing
Workflow Conveyancing — Our Story
Workflow Conveyancing was founded by Zohra Ali — an experienced conveyancing solicitor with a distinguished history of streamlining businesses and implementing efficiencies.
Recognising that weak and unstructured processes lead to wasted resources, stress, and errors — she consistently championed technology over additional staffing. Her approach, applied across both higher education and legal sectors, resulted in increased profitability, productivity, and scalability.
After launching her legal practice in 2020, Zohra resolved to apply her methodologies to her client work. Understanding that much of conveyancing is administrative and systematic — she envisioned a solution to create a Smokeball/triConvey-compatible process that leveraged the advantages of tech and VA outsourcing.
Removing the legwork, errors, and inefficiencies inherent in conveyancing — it would be an invaluable resource for Australia’s property lawyers and conveyancers.
Workflow Conveyancing was the answer.
Frustration to Innovation — the Vision Behind Workflow Conveyancing
The concept is straightforward — empowering you as a conveyancer.
Property transactions are typically the loss leader in any law practice. They bring you a high client volume, but generate little profit. We created Workflow Conveyancing for hardworking legal professionals like you — who need revenues to reflect the cost of their time and knowledge.
Workflow Conveyancing...
Was born from necessity, but perfected for you
We know firsthand the challenges of conveyancing, we’ve created a solution that streamlines your workflow, reduces errors, and maximises efficiency.
Helps you do more with less work
Tackle your current workload with ease while minimising the risk of costly mistakes.
Is available in two formats
Depending on your practice requirements.
Reclaims your time
Spend fewer hours on administration and more on profitable pathways.
Requires no coding skills
Ideal for conveyancers who know what they need, but lack the skill set to build it themselves.
Integrates seamlessly with Smokeball/triConvey
Boost your current Smokeball setup with our powerful workflow.
Transforms losses into profits
Turn conveyancing into a revenue generator, not a resource drain.
Can include expert Virtual Assistant support
Delegate administrative heavy jobs to a conveyancing-trained professional.
Is designed by a lawyer, for lawyers
We understand the unique challenges of conveyancing and built a solution that meets your needs.
Workflow Conveyancing — How It Sets You Apart
Workflow Conveyancing isn’t simply more software for your practice — it’s a decisive strategic advantage. Experience the difference as you:
Enhance Growth and Scalability
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Scale up effortlessly — expand your conveyancing capacity without hiring additional staff.
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Take on more work — with time saved on property, you can increase other law area caseloads and seize new opportunities.
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Turn losses into profits — transform your traditionally low-margin area into a revenue machine.
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Expand your client base — with a streamlined operation, you can confidently take on more clients and grow your business.
Boost Efficiencies and Reduce Costs
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Lower overheads — automate tasks and leverage outsourcing to expert VAs, reducing staffing costs and administrative burdens.
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Improve profitability — optimise your resources and boost your bottom line.
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Streamline processes — use a proven, solicitor-built workflow to eliminate your inefficiencies and bottlenecks.
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Free up capacity — spend less time on repetitive tasks, giving you valuable time to discover new strategic initiatives and build client relationships.
Mitigate Risks and Supercharge Compliance
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Confidently meet deadlines — task reminders and management schedules to ensure you never miss a crucial deadline.
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Ensure accuracy and compliance — automated processes and built-in checks reduce staff errors and provide adherence to Australian regulations.
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Enhance accountability — track workflows and responsibilities throughout your entire conveyancing process.
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Reduce stress — straightforward and intuitive workflows that remove your worries of meeting deadlines and managing complex tasks.
Strengthen Training and Development
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Empower your team — a step-by-step training resource for new and existing staff.
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Optimise training time — new team members quickly learn processes with a structured workflow.
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Ensure continuous learning — user-friendliness encourages staff to expand their conveyancing knowledge and skills.
Have the Option of a Standalone Virtual Assistant Service
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Virtual assistants without the software — if you’re satisfied with your current workflow systems, then opt for our VA-only option.
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Access specialised expertise — conveyancing-trained professionals with over 10 years of experience in the sector.
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Flexibility and versatility — choose a Pay-As-You-Go, Part-Time, or Full-Time Virtual Assistant.
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Release your team — our VAs take care of the heavy administrative conveyancing, while your highly-trained staff are free for high-value legal cases.
Workflow Conveyancing at a Glance
Our Workflow Conveyancing system provides a step-by-step pathway for property title transfer, sale, and purchase. From start to finish, it clearly delineates the processes you must follow, includes the documents required, and outlines essential deadlines.
When you purchase Workflow Conveyancing, you receive:*
✔ Two Workflow Conveyancing options — workflow system only, or workflow system with support and VA (Virtual Assistant) team.
✔ Comprehensive features — steps, details, checklist, Loom videos, and documents.
✔ Responsibility outlines — qualified conveyancer or administrator/assistant.
✔ Virtual Assistant support — an experienced VA team to complete administrative processes on your behalf.
✔ Flexible staffing — use and pay for VA services as you require without the commitments and overheads of traditional employment.
✔ Hassle-free installation — we handle the VA setup and integration into your systems, including email and phone number provision.
✔ Peace of mind — remove the stress of missed deadlines and compliance issues.
✔ Comprehensive training.
✔ Ongoing service, maintenance, and updates.
✔ Smokeball or triConvey setup.
✔ Multiple workflow discounts.
✔ Coming soon:
- State-specific workflows.
- Customised workflow builds for the particular needs of your practice.
*inclusions depend on the Workflow Conveyancing option you choose.
See It in Action
Workflow Conveyancing — RevolutionisingYour Property Process
Workflow Conveyancing isn’t another work program — it’s a strategic investment in the future of your legal practice.
Through automating tasks, reducing errors, outsourcing, and streamlining processes, it empowers you to focus on what matters — delivering exceptional client service, growing your business, and dedicating your valuable time to other engagements.
Whether you’re a solo professional wishing to maximise efficiency or a larger firm looking to scale, Workflow Conveyancing offers the flexibility and support you need to succeed.
Embrace the power of automation, take advantage of the expertise of our dedicated VA team, and enjoy the peace of mind that comes with knowing your conveyancing processes are optimised, compliant, and on schedule.