About Workflow Conveyancing
Six Connected Pillars, One Unified Ecosystem
Our Ecosystem
Workflow Conveyancing is built on six integrated pillars designed to transform how Australian conveyancers operate. Each pillar is purpose-built to address specific practice needs, and together they create a complete ecosystem for efficiency, profitability, and growth.
Workflow Products
Document automation and workflow software. The intelligent foundation of your practice.
Workflow Staffing
Expert virtual assistants trained in conveyancing. Expertise without the overhead.
Workflow Settlements
End-to-end settlement services with transparent flat fees. Scale with confidence.
Workflow Academy
Coming Soon
Continuing education across all Australian states. Knowledge. Compliance. Growth.
Workflow Workspace
Coming Soon
AI-powered CRM and case management. The future of conveyancing is adaptive.
Workflow Build
Custom workflows and automations designed and built around your firm’s own precedents. Scoped, quoted and delivered to order.
Workflow Conveyancing, StreamliningYour Property Process
In the complex, fast-paced, and highly regulated Australian conveyancing arena — balancing client management, team monitoring, and a pile of necessary administrative tasks can leave you feeling swamped. Accuracy, statutory compliance, and client satisfaction aren’t goals — they’re necessities.
Workflow Conveyancing is your lifeline.
We designed our purpose-built, integrated ecosystem to automate, optimise, and outsource your caseloads to Virtual Assistants (VAs) where necessary — allowing you to reclaim valuable time, focus on providing exceptional client service, and grow your practice.
Integrating seamlessly with Smokeball and triConvey project management software, it reduces overheads, increases accuracy, and heightens efficiency. Tailored to the strict demands of Australian legislation, Workflow Conveyancing is available across six pillars — offering flexible, integrated solutions that are relevant to your practice requirements.
Learn More About Workflow Conveyancing
Workflow Conveyancing — Our Story
Workflow Conveyancing was founded by Zohra Ali — an experienced conveyancing solicitor with a distinguished history of streamlining businesses and implementing efficiencies.
Recognising that weak and unstructured processes lead to wasted resources, stress, and errors — she consistently championed technology over additional staffing. Her approach, applied across both higher education and legal sectors, resulted in increased profitability, productivity, and scalability.
After launching her legal practice in 2020, Zohra resolved to apply her methodologies to her client work. Understanding that much of conveyancing is administrative and systematic — she envisioned a solution to create integrated workflows and virtual assistant support that leveraged the advantages of technology and outsourcing.
Removing the legwork, errors, and inefficiencies inherent in conveyancing — it would be an invaluable resource for Australia’s property lawyers and conveyancers.
Workflow Conveyancing was the answer.
The Idea Behind the Ecosystem
The Workflow ecosystem wasn’t planned on a whiteboard — it was forced into existence by a growing practice. Zohra founded her own legal practice in 2020 and, like every principal, hit the same wall: conveyancing done properly is slow, detailed and unforgiving, and hiring your way out of it destroys the margin that makes the work worthwhile.
The first answer was systems. Every file, broken into steps; every step, given its precedent, its deadline and its logic. Those systems became Workflow Products — the same workflows and precedent libraries we run ourselves, built on the task, workflow and precedent features already inside Smokeball and triConvey, so any firm can install the discipline without building it from scratch.
Systems still need hands. So we trained a dedicated team on those exact workflows — people who work conveyancing files all day, every day, under Australian legal supervision. That became Workflow Staffing: expertise without the overhead.
Then firms started asking us to just finish the job — “can you simply complete the settlement?” That became Workflow Settlements: purchase settlements completed end to end for a flat fee, backed by a licensed incorporated legal practice, with your firm always remaining the conveyancer on the record.
The remaining pillars answer the next two questions we kept hearing. Workflow Academy — coming soon — will teach the craft itself, across every state, not just one. And Workflow Build takes our workflow-design capability and points it at your firm’s specific needs: custom workflows and automations built around your own precedents, scoped and quoted per job.
Each pillar exists because we needed it first, proved it in our own practice, and only then offered it to yours. And because every pillar runs on the same underlying processes, they compound: the precedents power the workflows, the workflows train the people, the people deliver the settlements, and the whole of it is converging — in time — into one consolidated workspace. That’s the idea. Start with the piece your practice needs today, and the rest will be ready when you are.
Our Integrated Ecosystem — Designed for Your Success
The concept is straightforward — empowering you as a conveyancer with integrated solutions across the entire conveyancing lifecycle.
Property transactions are typically the loss leader in any law practice. They bring you a high client volume, but generate little profit. We created Workflow Conveyancing’s six-pillar ecosystem for hardworking legal professionals like you — who need revenues to reflect the cost of your time and knowledge.
Whether you need document automation, virtual assistant support, settlement services, education, or a comprehensive CRM — or any combination of the above — Workflow Conveyancing adapts to your practice’s unique needs.
Workflow Conveyancing...
Was born from necessity, but perfected for you
We know firsthand the challenges of conveyancing, we’ve created solutions that streamline your workflow, reduce errors, and maximise efficiency.
Helps you do more with less work
Tackle your current workload with ease while minimising the risk of costly mistakes.
Is available in six integrated pillars
Depending on your practice requirements and growth stage.
Reclaims your time
Spend fewer hours on administration and more on profitable pathways and client relationships.
Requires no coding skills
Ideal for conveyancers who know what they need, but lack the skill set to build it themselves.
Integrates seamlessly with Smokeball/triConvey
Boost your current Smokeball setup with our powerful workflows.
Transforms losses into profits
Turn conveyancing into a revenue generator, not a resource drain.
Can include expert Virtual Assistant support
Delegate administrative heavy jobs to conveyancing-trained professionals.
Is designed by a lawyer, for lawyers
We understand the unique challenges of conveyancing and built solutions that meet your needs.
Workflow Conveyancing — Transforming Your Practice
Workflow Conveyancing isn’t simply more software — it’s a strategic advantage that allows you to scale, reduce costs, improve profitability, and deliver exceptional client service.
Enhance Growth and Scalability
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Scale up effortlessly — expand your conveyancing capacity without hiring additional staff.
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Take on more work — with time saved on property, you can increase other law area caseloads and seize new opportunities.
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Turn losses into profits — transform your traditionally low-margin area into a revenue machine.
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Expand your client base — with a streamlined operation, you can confidently take on more clients and grow your business.
Boost Efficiencies and Reduce Costs
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Lower overheads — automate tasks and leverage outsourcing to expert VAs, reducing staffing costs and administrative burdens.
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Improve profitability — optimise your resources and boost your bottom line.
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Streamline processes — use a proven, solicitor-built workflow to eliminate your inefficiencies and bottlenecks.
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Free up capacity — spend less time on repetitive tasks, giving you valuable time to discover new strategic initiatives and build client relationships.
Mitigate Risks and Supercharge Compliance
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Confidently meet deadlines — task reminders and management schedules to ensure you never miss a crucial deadline.
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Ensure accuracy and compliance — automated processes and built-in checks reduce staff errors and provide adherence to Australian regulations.
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Enhance accountability — track workflows and responsibilities throughout your entire conveyancing process.
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Reduce stress — straightforward and intuitive workflows that remove your worries of meeting deadlines and managing complex tasks.
Strengthen Training and Development
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Empower your team — a step-by-step training resource for new and existing staff.
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Optimise training time — new team members quickly learn processes with a structured workflow.
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Ensure continuous learning — user-friendliness encourages staff to expand their conveyancing knowledge and skills.
Integrate Across Your Entire Conveyancing Lifecycle
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Choose your combination — use any or all of our six pillars depending on your unique practice needs.
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Seamless integration — all six pillars work together, or standalone, with your existing systems.
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Future-proof your practice — scale and adapt as your firm grows and your needs evolve.