Conveyancing Virtual Assistants
Expert VAs for Firms That Want More Time, Less Admin, and Greater Scalability
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Free up time for high-return legal work.
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Scale-up your practice without hiring full-time staff.
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Experienced and trained conveyancing VAs.
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Offer conveyancing services that bring in clients.
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Expert support across NSW, VIC, QLD, and WA.
Your Virtual Assistant for Conveyancing
When you work in the fast-moving and volatile world of Australian conveyancing, meeting critical deadlines, balancing high client volumes, and addressing the many required administrative tasks is seriously challenging. Not only do you need precision and efficiency … but you also need to make this time-consuming work pay.
At Workflow Conveyancing, we fully understand these typical legal pressures. That’s why we provide more than just cutting-edge conveyancing products … we offer a practical, hands-on solution to support your practice.
And that is our Conveyancing Virtual Assistants (VAs).
Effortlessly tackling your heavy conveyancing workload, lowering staff overheads, and freeing you up to focus on client relationships and premium value work … our VAs address your firm’s stress points, without compromising on quality.
The Conveyancing Dilemma … Bringing In Work, But at What Cost?
For most law firms here in Australia, offering a conveyance service is crucial … even when it’s not your main practice focus. It brings valuable clients through the doors, keeps your phones ringing, and offers a route to other, more profitable, legal work opportunities in the future.
And the truth is, if you don’t offer it, the hundreds of potential clients you could secure will simply turn to a firm that does. But, here’s the predicament … the work is rarely profitable.
The Many Cost Challenges of Conveyancing
✗ Market-capped fees – although each job requires substantial work of about 13 hours, fees are typically market-capped at around $1,500 per settlement.
✗ Time-cost – qualified legal professionals, usually deserving between $400 – $500 per hour, receive on average $115 per hour due to the cap.
✗ Hiring issue – a dedicated and licensed conveyancer means substantial overheads, currently about $70,000+ per year in salary (plus superannuation, recruitment costs, training, benefits, etc).
✗ Changeable workload – conveyancing work is sensitive to external factors such as the economy and interest rates, making it difficult for firms to justify a full-time employee, or anticipate need.
Turning the Conveyancing Problem Into an Opportunity
At Workflow Conveyancing, our comprehensive virtual admin support for property lawyers rebalances the situation in your favour. With expertise and training in property law and conveyancing, our VA remote team is much more cost-effective than hiring dedicated staff.
In short:
✔ You keep offering an exceptional conveyancing service.
✔ New clients keep coming through the door.
✔ You continue generating new business.
But now, your conveyancing assistant is actually making the work pay.
Outsource Conveyancing, Maintain Quality
What Can a Virtual Assistant Do for Your Conveyancing Business?
While you naturally keep oversight and address any important legal decisions, your virtual legal assistant attends to the rest of the conveyancing process from beginning to end … particularly in standard residential sales and purchase work.
Top Tasks To Outsource as a Conveyancer to a VA:
✔ PEXA workspace management.
✔ Document preparation and management.
✔ Completion of EDR and stamp duty paperwork.
✔ Search management.
✔ Land Tax and ATO Clearance certificates.
✔ Requisitions on Title (replying and issuing).
✔ Settlement adjustments.
✔ Escalate matters where necessary.
✔ Deadline tracking.
✔ Client communication.
✔ Internal communication.
✔ SMSF transactions.
This means that since your dedicated virtual assistant for property law has taken care of the main administrative workload, all you have to do is:
Finalisation of contract review
Final checks and sign-off before settlement
Actual sign-off of the settlement in PEXA
Ready To Hand Over the Admin? Chat Now
Your Security, Safety, and Confidentiality … Our Priorities
At Workflow Conveyancing, we know that deciding to allow a remote team access to sensitive and private client information is a major decision. That’s why our VA services are built upon strict, robust, and watertight security protocols and procedures.
Our commitment to safeguarding your information is relentless… always upholding the pinnacle in professional confidentiality, allowing you to delegate without worry or concern. Workflow Conveyancing’s comprehensive security measures combine:
Company-Owned Devices
Our VAs operate strictly from laptops owned and managed by us, stopping data from being stored or transferred on personal machines.
Two-Factor Authentication (2FA)
Logins to cloud platforms, emails, and internal systems are protected with 2FA, a crucial layer of protection.
Strict Internal Confidentiality Protocols
Every VA team member signs a comprehensive confidentiality/non-disclosure agreement before accessing client information.
Cyber Insurance
We hold current professional indemnity and cyber insurance policies to protect operations.
Restricted Access and Permissions
Access to client data is tightly controlled, granted only on a need-to-know basis, VAs have permissions only for the tasks and information required for their job.
Trusted and Vetted Team
We’ve built a reliable and vetted team of VAs with a strong track record of professionalism and adherence to our strict internal policies.
Additional Safeguarding Enhancements
Furthermore, our commitment to security and confidentiality is exemplified in our ongoing mission to implement additional safeguarding enhancements … such as remote desktop access, which provides greater oversight, control, and data flow.
The Signs Your Conveyancing Firm Needs a VA
In the unpredictable world of conveyancing and property law, choosing and hiring the right staff is crucial for efficiency, productivity, and peace of mind.
If any of the following sounds like your firm, it’s a signal that a conveyancing administrative support specialist could empower your practice:
Is Your Firm…
? Uncertain about staffing requirements – difficulty in forecasting your conveyancing needs across the year.
? Unable to justify a full-time conveyancer – the high salary and associated employment costs make employing another lawyer cost-ineffective.
? Losing money on conveyancing – using highly paid legal professionals to complete routine conveyancing tasks that could easily be done by a VA.
? Turning away conveyancing work – the clients are there, but you lack the capacity to take advantage of these opportunities.
? Feeling swamped – you’re taking on the work, but it’s causing a bottleneck in your system due to the time demands.
? Using conveyancing as a loss leader – while you can cope with the caseloads, the work only benefits you by bringing in other opportunities, conveyancing isn’t standing on its own two feet.
? Stressing over conveyancing – you worry about missed deadlines and errors.
? Trying to grow without expanding your current team – you want to scale your conveyancing practice, but must avoid costly staff recruitment.
If any of these points resonate with you or your firm, a Workflow Conveyancing Virtual Assistant could give the versatile and cost-effective solutions you require. They can help you overcome the hurdles, and quickly transform your practice into a streamlined, profitable, and remarkably stress-free conveyancing operation.
Get Property Law Virtual Assistance Now
Why Choose a Conveyancing Virtual Assistant?
At Workflow Conveyancing, our legal virtual assistants for conveyancing offer more than administrative assistance. Only focusing on this practice area, and with over 10 years of experience, they require no further training.
Furthermore, as they understand the complexities of property transactions in Australia … including NSW, Victoria, Queensland, and WA … you don’t waste your own time trying to explain the legislation differences and requirements.
Cost-Effective Experience
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Knowledgeable, conveyancing-focused support services that take away the requirement of a full-time, in-house conveyancer … and the significant overheads they bring.
Time Savings
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When you outsource your conveyancing tasks, the time-heavy, repetitive system tasks are taken off your hands. This means you reclaim priceless hours for business growth, client relationships, and premium legal case work.
Reduced Stress
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Your virtual legal assistant for conveyancing expertly manages the routine jobs, ensuring compliance and meeting all required deadlines. This cuts back on errors, and gives you reassurance.
Elevated Profitability
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Having a virtual legal assistant for property transactions transforms your typically low-margin conveyancing work into powerful generators of revenue … by reallocating your and your staff's valuable resources.
Smooth Integration
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Our VAs rapidly become a trusted extension of your legal team. Using your existing systems and workflows, there’s no disruption, no steep learning curve, just welcome support from the very beginning.
Flexibility and Scalability
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Your remote conveyancing admin support can be scaled up and down to meet your needs. This means you don’t have to commit to taking on additional staff during busy times … let us handle the burden.
Quality Is Assured
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All of our VAs are employed directly by Workflow Conveyancing … that means no loosely managed contractors or freelancers, ensuring consistency and accountability. Every VA is managed by a Team Leader who ensures robust internal quality assurance.
How Virtual Admin Support Can Speed UpSettlements
In conveyancing, with its heavy administration requirements and low margins, every minute spent on your cases is valuable. Delays can snowball, creating more holdups, costing you more money, and aggravating your clients.
A settlement support virtual assistant revolutionises the process, meaning more rapid and efficient job settlements, through:
✔ Proactive management of tasks – our VAs manage the due dates, can provide timely reminders, and move directly onto the next step in the workflow without guidance, preventing delays.
✔ Speedy generation of documents – from contracts to requisitions and stamp duty forms to EDR, all paperwork is created accurately and promptly.
✔ Efficient searches – our virtual assistant will quickly order and chase up the required details for all relevant searches. This includes property Title, council rates, water rates and body corporate (if applicable).
✔ PEXA workspace handling – our VAs prepare and manage the PEXA workspace. Key tasks include preparing documents, inviting required participants, completing GST lodgements (where applicable), uploading adjustments, completing stamp duty verification, finalising line destination items and balancing the workspace.
✔ Fast communication – tackling routine correspondence with clients, relevant third parties, and the authorities.
✔ Reduced errors – experienced in conveyancing, the VAs complete the work correctly the first time, eliminating rework, dissatisfaction and the need for micro-management.
Invest in the Success of Your Legal Practice Today! Gain a Remote Contract and Settlement Preparation Assistant
Affordable Conveyancing Help With Workflow Conveyancing
At Workflow Conveyancing, we know that each legal firm has its own specific needs, workloads, and support requirements. That’s why we offer highly flexible off-site conveyancing models for every budget and assistance demand:
Pay-As-You-Go
Perfect for firms with low-volume work, where conveyancing isn’t a main focus, or perhaps those who want to start delegating particular jobs and test the service:
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Primary VA who becomes familiar with your systems.
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No long-term commitment.
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Charged in six-minute units.
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24-hour SLA (Service Level Agreement) turnaround for urgent matters.
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48-hour SLA turnaround for non-urgent jobs.
Part-Time Virtual Assistant
Ideal for legal practices that enjoy consistent conveyancing work, delivering a specifically designated resource:
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Dedicated part-time virtual assistant.
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Available 1 pm – 5 pm (AEST).
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Immediate access through Microsoft Teams.
Full-Time Virtual Assistant
The most comprehensive solution we offer, the ultimate resource for firms wanting to completely hand over their conveyancing to maximise efficiencies and costs:
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Dedicated VA who’s exclusive to your firm.
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Full integration with your systems.
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Consistent task flow and communication.
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Available 12 pm – 8 pm (AEST).
Integration With Your Existing Systems and Software
While our remote assistants for conveyancing work seamlessly with the Workflow Conveyancing product, there’s no requirement to have this system.
Our knowledgeable and proficient team of VAs have experience with a vast range of practice management systems, including:
- Smokeball.
- triConvey.
- LEAP.
- Clio.
- Actionstep.
That means that from day one, they will effortlessly adapt the processes and software that are inherent to your practice. That said, many clients discover that joining our VA service with the Workflow Conveyancing product gives them even greater structure, oversight, and efficiency.
Ready To Transform Your Conveyancing Work?
It’s time to stop conveyancing from being a drain on your firm’s time, resources, and expertise. Our virtual property transfer admin support empowers your practice with cost-effective, reliable, and experienced conveyancing support.
Whether you need to streamline your workflow, heighten your conveyancing capacity, or simply release yourself from administrative burdens … Workflow Conveyancing‘s VAs give you a remarkable strategic advantage.
Discover the Power of Conveyancing Virtual Assistants
Still Have More Questionson Conveyancing Virtual Assistants?
From availability and pricing to systems and communication … we’ve answered it all! Check Out Our Virtual Assistant FAQs.